For a wedding planner, no two days are the same. A wedding planner does everything from style and design, today-of coordination, and full wedding planning. We asked her what a typical day in the life of a wedding planner looked like, and wanted to share with you.
“One thing that I love about my job is that every day varies from the next and there is never a dull moment. Each week changes, every day is slightly different, and with different seasons of life come different demands.”
As a wedding planner, different seasons are busier than others and this greatly affects my schedule. I ask my clients to leave the wedding planning to me so they can focus on planning for a meaningful marriage.
If you’re thinking about becoming a wedding planner, or you were curious what we do on a daily basis, here’s a sneak peek at what it’s really like planning weddings.
The Job Description
Wedding Planners bring the couple’s vision to life by planning, organizing and managing all aspects of the ceremony, reception and, sometimes even the honeymoon. The planner makes sure that the preparation, as well as the execution of the couple’s big day, runs smoothly and the newlyweds are satisfied with the results.
Wedding planners work closely with their clients to create a plan and are responsible for handling the details.
The event planning industry, which includes Wedding Planners, is forecast to grow 33% through 2022, according to the Bureau of Labor Statistics.
Wedding Planner Duties and Responsibilities
Tasks done by a wedding planner can vary, depending on the couple you’re working with. However, with any wedding, you can always count on these duties falling on your lap:
This one may sound obvious, but after you meet with the couple and understand their vision for their big day, it’s your job to build a plan. From the announcement to the reception, you’ll have to consider budgets, schedules and a checklist of everything that needs to be done.
As their wedding planner, you’re expected to provide recommendations and feedback while also taking into consideration the couple’s wishlist. Appointments need to be scheduled and phone calls or meetings need to be made to discuss options with vendors. You’ll also be required to update the couple on a regular basis.
Secure The Contracts
From the wedding venue to the cupcakes, your job is to hold the contracts and send the payments. You’ve been hired to take care of the details and make sure everything is in order.
Skills Needed To Plan Weddings
- Detail-oriented and organized
- Patient and diligent
- Creative and forward-thinking
- Stay up-to-date with wedding trends
- Have the ability to sell services
Typical Office Hours
Friday through Sunday will typically be your busiest days, since those are the party days, and including the preparation, you may find yourself working long days.
However, you’ll have plenty of things to keep you busy during the week!
A Day in the Life of a Wedding Planner
9:00 am – Get to Work
I make my way into the office, grab a coffee and read and respond to emails and missed calls. Then, I’ll catch up on the latest at Hollow Hill and what’s going on in the wedding industry. After that, I’ll tackle the top three items on my to-do list. Some may take longer than others, and that’s okay!
I take on the most daunting of tasks first and make sure I make a decent dent in my list before lunch. My tasks will include scheduling tours, calling vendors, meeting with couples, administrative tasks and more.
11:00 am – Brain Break #1
Each of my brain breaks looks a little different, but I try to take one every couple hours. Whether this means that I scroll through social media, step outside or do a little manual labor, I do something completely unrelated to my current task.
11:15 am – Back to it
I take a little time for myself, regroup, and plan out what the rest of the day will hold. A lot of times I’ll talk to my team and see if there’s anything I can assist with. We typically have multiple venue tours in the afternoon, so I’ll assist with those in case couples are looking for a venue and a planner.
12:00 pm – Lunch
I try to eat healthy throughout the week and avoiding eating out if possible. This helps me to stay focused on my goals and to avoid spending unnecessary money. If it’s a nice day, I’ll take my lunch outside and enjoy some fresh air, sneaking it in before all the afternoon tours start up.
1:00 pm – So Much To Do!
Back to my to-do list and back to reality. By now, my belly and my brain are satisfied and I can focus on what is ahead to finish out the day strong.
This may include design and style, calling brides, setting up consultations, writing blog posts, or giving afternoon tours.
I try to stay in my office most the morning, and then tackle the tasks outside of the office in the afternoon. This helps me to gather everything I need to make sure I can run all my errands at once and I am not in and out of the office all day long.
3:00 pm – Brain Break #2
This is my last brain break of the day so I make sure it’s a good one. I focus a lot on personal development, so I do a brain dump and make lists of everything I want to do, write, or plan while I listen to a podcast.
I try and take some time to get rid of the afternoon slump and refocus on my work.
3:30 pm – Final Stretch
I finish up my To-do list for the day and tie up any loose ends, whether that’s following up with vendors and clients or replying to emails before shutting down my computer.
5:00 pm – See you tomorrow, Hollow Hill
Please, share your love story and the details of your wedding planning with us!
If you’re looking for a recommendation, our go-to wedding planner: http://sarabethevents.com/
If you’re looking for a wedding venue, contact us. We’d love to make sure your wedding day is exactly what you wish it to be!